Mel Dorman/Seller Finance Academy: Executive Assistant (Independent Contractor, Remote)
Role highlights
35–35 USD
Contract
Permanent
Independent
Remote
This role requires an experienced Executive Assistant with over three years of supporting high-level executives, preferably in entrepreneurial or real estate environments. The candidate must demonstrate strong proficiency in Google Workspace for communication and document management, HubSpot or similar CRM platforms for customer relationship and student management, and automation tools like Zapier or Make to streamline workflows. Familiarity with scheduling software such as OnceHub and financial software like QuickBooks Online is essential for managing travel, meetings, and property-related financial documentation. Excellent written communication skills and meticulous attention to detail are critical for drafting replies, managing newsletters, and preparing professional correspondence including media and partnership requests. The role demands autonomy, confidentiality, and the ability to prioritize and triage communications effectively. Experience in building and maintaining Standard Operating Procedures (SOPs) and implementing automation systems to enhance operational efficiency is a key responsibility. Additional desirable skills include a background in real estate, coaching, AI automation, or online education, as well as light design or copywriting capabilities for creating engaging newsletters and templates. The candidate should be comfortable managing student onboarding, payment plans, and class communications within an educational or coaching context. Working remotely with a flexible schedule overlapping Pacific business hours requires strong time management and self-discipline. Overall, the ideal candidate is a proactive, tech-savvy executive assistant with a blend of administrative expertise, operational systems knowledge, and familiarity with real estate and educational program support.
About the role
Role Summary
- Remote Executive Assistant (Independent Contractor) supporting Mel Dorman, real estate investor and founder of Seller Financing Academy
- Flexible, part-time contractor role (~30 hours/week)
- Focus on creating structure, automations, and communication systems
About Mel
- Portland-based entrepreneur and financial activist
- Leads a multimillion-dollar real estate portfolio and national coaching academy
- Frequent speaker and author
Responsibilities
Executive Support
- Manage inbox and calendar: triage, prioritize, draft replies
- Coordinate meetings, speaking engagements, and podcast appearances
- Book travel and prepare itineraries
- Respond to media and partnership requests (bios, photos, etc.)
Systems & Operations
- Build and maintain SOPs to improve efficiency
- Set up automations in HubSpot, Zapier, and OnceHub
- Draft and schedule newsletters, reminders, and student announcements
- Track testimonials, affiliate payouts, and digital assets
Seller Financing Academy Support
- Onboard new students and manage follow-ups
- Monitor inbox and student questions, escalate as needed
- Manage student access, payment plans, and class announcements
Property Management Coordination
- Prepare leases and renewals from approved templates
- Track rent increases and renewal timelines
- Organize monthly financial documents for bookkeepers
Requirements
- 3+ years as an Executive or Administrative Assistant
- Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online
- Excellent written communication and attention to detail
- Comfortable working autonomously and managing confidentiality
- Located in a time zone overlapping 9 am–1 pm Pacific
Nice to Have
- Background in real estate, coaching, AI automation, or online education
- Experience supporting thought leaders or course creators
- Light design or copywriting skills (newsletters, templates)
- Familiarity with seller financing or community-based entrepreneurship
Benefits & Contract Details
- Independent Contractor (1099)
- Approx. 30 hrs/week @ $35/hr
- Flexible schedule within business hours
- Monthly invoicing; renewable quarterly
- Long-term partnership potential
How to Apply
- Complete the application form: [Link Here]
- Submit a 2-minute Loom video introducing yourself and a system you’ve built
- Describe your email triage process
- Write a 3-sentence reply to a podcast booking request
- Share your time zone and preferred working hours
- Qualified applicants will be contacted for interviews
- Apply at: https://weworkremotely.com/remote-jobs/mel-dorman-seller-finance-academy-executive-assistant-independent-contractor-remote