ABBlinds Window Solutions: Virtual Operations Documentation Assistant (Remote)
Role highlights
Full Time
Permanent
Entry
Remote
The Virtual Operations Documentation Assistant role at ABBlinds Window Solutions requires strong organizational and administrative skills to support daily business operations remotely. Key competencies include proficiency in Microsoft Office Suite and Google Workspace for document management, calendar scheduling, and virtual meeting coordination. The candidate must demonstrate excellent written and verbal communication skills to handle customer inquiries professionally via email and phone. Attention to detail and accurate typing skills are essential for data entry, document proofreading, and formatting tasks. Experience with basic bookkeeping and financial tracking is desirable, with familiarity or willingness to learn QuickBooks software. The role also involves office management responsibilities such as inventory tracking and ordering, as well as front desk support including managing incoming calls. Candidates should have prior experience in administrative, clerical, or customer service roles and the ability to multitask and work independently. Bilingual skills are advantageous but not mandatory. This position offers flexible remote work and opportunities to develop operational and administrative expertise within a supportive team environment.
About the role
ABBlinds Window Solutions: Virtual Operations Documentation Assistant (Remote)
Headquarters: Colorado Springs, CO
Website: https://www.abblindswindow.com/
Role Summary
We’re seeking a highly organized and proactive Virtual Assistant to support daily business operations. You will assist with administrative and documentation tasks to keep our team efficient and our clients supported.
Responsibilities
- Manage calendars, schedule appointments, and coordinate virtual meetings
- Perform administrative tasks including data entry, filing, and document organization
- Handle customer inquiries and provide professional support by email and phone
- Maintain accurate records and assist with basic bookkeeping support
- Use QuickBooks for financial tracking and reporting (training can be provided)
- Assist with office management functions such as inventory tracking and ordering
- Proofread and format documents to ensure clarity and professionalism
- Support front desk operations virtually, including managing incoming calls
- Collaborate with team members through Google Workspace
- Provide personal assistant support when needed (e.g., scheduling travel, event coordination)
Requirements
- Proficiency with Microsoft Office Suite and Google Workspace
- Strong organizational and time-management skills
- Excellent communication skills, written and verbal
- Accurate typing and attention to detail for data entry tasks
- Prior experience in administrative, clerical, or customer service roles
- Ability to handle multiple tasks and work independently
- Bilingual skills are a plus but not required
- Familiarity with QuickBooks or willingness to learn
Benefits
- Flexible remote work
- Supportive team environment
- Opportunity to grow administrative and operational skills