Event Operations (Logistics & Venue) – RoyalHacks (Lead/Volunteers)

What is RoyalHacks?

• Denmark’s first national student hackathon
• 24 hours of rapid, collaborative problem-solving
• Open to students from all degrees and backgrounds
• Platform for networking, industry connections, and academic confidence
• More info: RoyalHacks.io

Join the Team

• Recruiting for 4 action teams:
  • Logistics & Venue (Event Operations)
  • Sponsorships & Finance (Fundraising)
  • Marketing & SoMe (Brand & Growth)
  • Operations (Participant Experience Design)
• Leadership volunteer roles available
• This post is for the Logistics & Venue team

Role Summary: Logistics & Venue

• Lead the team ensuring smooth event operations
• Coordinate venue bookings, event schedules, decorations, AV setup
• Oversee swag, prizes, catering, and all event details

Responsibilities

• Secure venues, handle decorations, arrange event layouts
• Manage ordering and delivery of food, swag, and prizes
• Create and maintain event schedules
• Coordinate with sponsors and other teams for smooth on-site execution

Requirements

• Strong communicators & team players
• Problem-solving mindset
• Enthusiasm & motivation
• No prior experience or specific degree needed

Benefits

• Real event operations & leadership experience at national scale
• Develop leadership & teamwork skills
• Connect with industry professionals and sponsors
• Hands-on experience in logistics and problem-solving
• Official reference letters
• Join a motivated, passionate team

Time & Place

• October–March: 3–5 hours/week
• Hybrid (remote & on-location, depending on team agreements)

Info Meetings

• Learn more at our info meetings:
  • Tuesday, October 7, 16:30
  • Thursday, October 9, 18:30
  • Saturday, October 11, 13:00
  • Tuesday, October 21, 16:30
  • Thursday, October 23, 18:30
  • Saturday, October 25, 13:00
• Location: IT-University of Copenhagen, Rued Langgaards Vej 7, 2300 København
  • Meet at the information desk in the main hall

How to Apply

• Apply on TheHub with a short intro:
  • Team lead or team member?
  • Why Logistics & Venue?
  • Your availability?
  • Personal motivation
  • Optional: Your resume
• Internal communications in English; international students encouraged to apply