Participant Experience Design (Operations) — RoyalHacks (Lead/Volunteers)

What is RoyalHacks?

• Denmark’s first national student hackathon
• 24 hours of rapid, collaborative problem-solving
• Open to students from all degrees and backgrounds
• Platform for networking, industry connections, and academic confidence
• More info: RoyalHacks.io

Join the Team

• Recruiting for 4 action teams:
  • Logistics & Venue (Event Operations)
  • Sponsorships & Finance (Fundraising)
  • Marketing & SoMe (Brand & Growth)
  • Operations (Participant Experience Design)
• Leadership volunteer roles available
• This post is for the Operations team

Role Summary: Operations (Participant Experience Design)

• The Operations team shapes the participant experience
• Design workshops, coordinate mentors and speakers, recruit judges
• Ensure every moment inspires creativity and collaboration

Responsibilities

• Organize workshops, talks, and mentorship sessions
• Recruit and coordinate mentors, judges, and speakers
• Plan the participant journey and ensure a great on-site experience
• Collaborate with Logistics, Marketing, and Sponsorship teams to align schedules

Requirements

• Empathetic and organized communicators
• Interest in event management or education
• Team players who thrive on collaboration and structure
• No prior experience required—enthusiasm and initiative matter most

Benefits

• Hands-on event operations and people management experience
• Leadership and coordination skills in a real-world setting
• Access to a network of industry mentors and experts
• Opportunity to shape Denmark’s first student hackathon
• Official reference letters
• Join a creative, close-knit team

Time & Place

• October–March: 3–5 hours/week
• Hybrid (remote & on-location, based on team agreements)

Info Meetings

• Tuesday, October 7, 16:30
• Thursday, October 9, 18:30
• Saturday, October 11, 13:00
• Tuesday, October 21, 16:30
• Thursday, October 23, 18:30
• Saturday, October 25, 13:00
• Location: IT-University of Copenhagen, Rued Langgaards Vej 7, 2300 København
  • Meet at the information desk in the main hall

How to Apply

• Apply on TheHub with a short intro:
  • Team lead or team member?
  • Why Operations (Participant Experience Design)?
  • Your availability?
  • Personal motivation
  • Optional: Your resume
• Internal communications are in English
• International students encouraged to apply