Profitable Painter CPA: Administrative Assistant
Role highlights
Full Time
Permanent
Entry
Remote
The Administrative Assistant role at Profitable Painter CPA requires strong organizational skills and exceptional attention to detail to support the operations and accounting teams of a remote, fast-growing CPA firm specializing in painting business owners. Key responsibilities include managing invoicing processes, recording payments, following up on overdue balances, and processing payroll using Gusto. The role also involves gathering labor and materials data for accurate job costing reports, managing and prioritizing incoming emails for leadership, verifying and processing reimbursements through Ramp, and occasionally handling incoming calls during standard business hours (9 a.m. to 5 p.m. EDT). Candidates must be tech-savvy and comfortable using Google Workspace, QuickBooks Online, Gusto, and Ramp, or demonstrate eagerness to learn these platforms. Experience in bookkeeping or administrative support, especially within accounting or service-based industries, is advantageous. The ideal candidate is a proactive communicator who takes ownership, follows through on tasks, and values teamwork, accountability, and excellence. This fully remote position offers flexible scheduling with some overlap required during Eastern Time business hours and provides opportunities for professional growth within a collaborative and supportive team culture.
About the role
Administrative Assistant (Remote) – Profitable Painter CPA
Location: Remote (U.S.)
Headquarters: Orlando, FL
Website: profitablepaintercpa.com
Role Summary
Join the #1 CPA firm serving painting business owners across the U.S. Profitable Painter CPA is a fast-growing, fully remote accounting firm built on Accountability, Collaboration, and Excellence (A.C.E.). We’re seeking an Administrative Assistant to support our operations and accounting teams.
Responsibilities
- Send invoices, record payments, and follow up with clients on overdue balances (9a–5p EDT)
- Process and verify payroll runs for staff in Gusto
- Gather labor and materials data for accurate job costing reports
- Manage and organize incoming emails for leadership, prioritizing communication (9a–5p EDT)
- Review, verify, and process reimbursements in Ramp
- Answer occasional incoming calls (9a–5p EDT)
Requirements
- Highly organized with exceptional attention to detail
- Tech-savvy; comfortable with Google Workspace, QuickBooks Online, Gusto, and Ramp (or eager to learn)
- Proactive communicator who takes ownership and follows through
- Experience in bookkeeping or administrative work (bonus if supporting accounting or service-based businesses)
- Values excellence, teamwork, and accountability
Benefits
- 100% remote – work from anywhere in the U.S.
- Flexible schedule (some overlap with Eastern Time hours required)
- Growth opportunities within a fast-scaling CPA firm
- Collaborative, supportive team culture
How to Apply
Apply online at profitablepaintercpa.com/careers and select “Administrative Assistant” as the position.
Or apply via We Work Remotely.