Seller Financing Academy: Executive Assistant (Independent Contractor, Remote)
Role highlights
35–35 USD
Contract
Permanent
Independent
Remote
This role requires an experienced Executive Assistant with over three years supporting high-level executives, preferably in remote and independent contractor settings. Key competencies include advanced proficiency in Google Workspace for document management and communication, HubSpot or similar CRM platforms for customer relationship management, and automation tools such as Zapier or Make to streamline workflows. Familiarity with scheduling software like OnceHub and accounting platforms such as QuickBooks Online is essential. Strong written communication skills and meticulous attention to detail are critical for managing inbox triage, drafting replies, coordinating meetings, and preparing newsletters and announcements. The role demands autonomy, confidentiality management, and the ability to build and maintain Standard Operating Procedures (SOPs) to enhance operational efficiency. Experience with onboarding processes, tracking financial documents, and handling payment plans is necessary. Preferred qualifications include background knowledge in real estate, coaching, AI automation, or online education, as well as experience supporting thought leaders or course creators. Additional skills in light design or copywriting for newsletters and templates, and familiarity with seller financing or community-based entrepreneurship, are advantageous. The position requires working hours overlapping Pacific time zone mornings and a flexible schedule accommodating about 30 hours per week. The candidate should be capable of managing multiple communication channels, including media and partnership requests, and possess the ability to escalate student inquiries appropriately. Overall, this role blends administrative expertise, technical proficiency in automation and CRM tools, and a collaborative mindset to support a dynamic, entrepreneurial environment.
About the role
Seller Financing Academy: Executive Assistant (Independent Contractor, Remote)
Headquarters: Portland, OR
URL: https://www.meldorman.com/
Role Summary
- Remote, part-time Executive Assistant (Independent Contractor)
- Support Mel Dorman, real estate investor, author, and founder of Seller Financing Academy
- Flexible, ~30 hours/week
- Focus on creating structure, automations, and communication systems
About Mel
- Portland-based entrepreneur and financial activist
- Leads a multimillion-dollar real estate portfolio and national coaching academy
- Frequent speaker and community wealth advocate
Responsibilities
Executive Support
- Manage inbox and calendar: triage, prioritize, draft replies
- Coordinate meetings, speaking engagements, and podcast appearances
- Book travel and prepare itineraries
- Respond to media and partnership requests (bios, photos, etc.)
Systems & Operations
- Build and maintain SOPs to improve efficiency
- Set up automations in HubSpot, Zapier, and OnceHub
- Draft and schedule newsletters, reminders, and student announcements
- Track testimonials, affiliate payouts, and digital assets
Seller Financing Academy Support
- Onboard new students and manage follow-ups
- Monitor inbox and student questions; escalate as needed
- Manage student access, payment plans, and class announcements
Property Management Coordination
- Prepare leases and renewals from approved templates
- Track rent increases and renewal timelines
- Organize monthly financial documents for bookkeepers
Requirements
- 3+ years as an Executive or Administrative Assistant
- Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online
- Excellent written communication and attention to detail
- Comfortable working autonomously and managing confidentiality
- Located in a time zone overlapping 9 am–1 pm Pacific
Nice to Have
- Background in real estate, coaching, AI automation, or online education
- Experience supporting thought leaders or course creators
- Light design or copywriting skills (newsletters, templates)
- Familiarity with seller financing or community-based entrepreneurship
Contract Details
- Independent Contractor (1099)
- Approx. 30 hrs/week @ $35/hr
- Flexible schedule within business hours
- Monthly invoicing; renewable quarterly
- Long-term partnership potential
How to Apply
- Complete the short application form: [Link Here]
- Submit a 2-minute Loom video introducing yourself and a system you’ve built
- Describe your email triage process for managing an executive’s inbox
- Write a 3-sentence reply to a podcast booking request
- Share your time zone and preferred working hours
- Qualified applicants will be contacted for interviews