Senior Office Assistant – Temporary 18 months
Role highlights
Full Time
Permanent
Senior
Hybrid · On-site
The Senior Office Assistant role requires extensive experience in office administration within a dynamic, international environment. The candidate must demonstrate strong organizational skills to ensure smooth daily office operations, including managing office supplies, coordinating with vendors and suppliers, and maintaining a welcoming and functional office space. Proficiency in Microsoft Office, particularly Excel, is essential for handling scheduling, communication, and documentation tasks. The role demands excellent interpersonal and communication skills, with fluency in English and one of the Scandinavian languages (Danish, Swedish, or Norwegian) to interact effectively with diverse stakeholders. Key competencies include problem-solving, attention to detail, and the ability to work independently with minimal supervision. The position involves managing physical and digital mail, answering company phones, booking and hosting meetings, and organizing social events, requiring a proactive and service-minded approach. Being visible and approachable in the office to connect colleagues and respond to inquiries is critical. The role is situated in a company focused on the green energy transition, supporting Transmission System Operators across Nordic countries, emphasizing the importance of adaptability and cultural awareness in a multinational team. Security clearance is mandatory, indicating the need for trustworthiness and adherence to confidentiality protocols. Overall, this senior-level position demands a responsible, enthusiastic professional with a strong sense of initiative and the capacity to foster a collaborative and efficient office environment.
About the role
Role Summary
- Ensure smooth daily office operations in a diverse, international team
- Support colleagues in a company contributing to the green energy transition
- 18-month temporary position (January 2026 – June 2027) at Nordic RCC, Copenhagen
About Nordic RCC
- Provides critical services to national Transmission System Operators (TSOs) in Finland, Norway, Sweden, and Denmark
- Supports efficient operation and security of the Nordic power system
- Based in Copenhagen; owned by Fingrid, Statnett, Svenska Kraftnät, and Energinet
- One of six RCCs in Europe
- Focused on regional coordination and supporting the green energy transition
Responsibilities
- Create a welcoming, tidy, and functioning office environment
- Coordinate with vendors and suppliers (reception, food & drinks, cleaning, etc.)
- Ensure necessary office supplies
- Repair office workplaces
- Book meetings and host guest meetings
- Organise social events and celebrations
- Handle internal communication on practical matters
- Manage physical and digital mail; answer company phone
- Be available for questions and connect people with the right contacts
Requirements
- Service-minded, proactive, responsible, and enthusiastic
- Visible in the office and able to interact with stakeholders
- Independent, with strong common sense and minimal need for supervision
- Solid problem-solving skills, attention to detail, and well-organised
- Fluent in English and in either Danish, Swedish, or Norwegian
- Proficient in Microsoft Office, including Excel
Benefits
- Join a competent, diverse, and enthusiastic team (24 nationalities, over 30% women)
- Newly furnished office in Copenhagen Towers, Ørestad
- Primarily office-based work, with occasional work-from-home possible
- Company values: fellowship, curiosity, respect, and transparency
- Employment subject to satisfactory background check and national security clearance (more info)
- Security clearance process includes consent from certain household members
How to Apply
- Apply online in English as soon as possible, no later than 23 November 2025
- Interviews may be conducted on a rolling basis
- Do not include photographs in your CV or application materials
- For questions, contact Michala Ehlers Rasmussen, COO ([email protected] / +45 61 48 84 77)
- Please mention in your application that you found the job at Jobindex
