Custom Programs Coordinator
Role highlights
Internship
Permanent
Entry
On-site
The Custom Programs Coordinator role requires strong organizational and multitasking abilities to plan, book, and execute academically rigorous and logistically sound study tours and custom programs for students. Candidates must demonstrate excellent communication skills to maintain daily contact with faculty, staff, and students, handling logistics, payments, and service-related issues efficiently. The position demands fluency in English and a service-minded approach with strong office administrative competencies. Flexibility and adaptability are essential, as the role involves working irregular hours, including evenings, weekends, and public holidays, and requires a positive attitude under pressure. Attention to detail, structured work habits, and the ability to meet deadlines are critical for preparing materials and coordinating social and cultural components in collaboration with academic and logistics teams. The coordinator will also chaperone and assist faculty during field studies, emphasizing teamwork and cross-cultural understanding. This entry-level, full-time position is based in Copenhagen or Stockholm and offers experience in a dynamic, international academic environment with opportunities for leadership in study tours. The role suits candidates who are open-minded, proactive, and eager to contribute to an innovative and enthusiastic workplace culture focused on education and global engagement.
About the role
- Join the DIS Custom Programs Department as part of a dynamic international team
- Plan, book, and execute academically and logistically solid study tour and custom program itineraries for students
- Daily contact with faculty, staff, and students
- Perform a variety of ad hoc administrative tasks
- Work flexible hours, including evenings, weekends, and Danish public holidays
- Full-time, entry-level position based in Copenhagen or Stockholm
- Report to the Manager of Custom Programs
Responsibilities
- Coordinate logistics to ensure successful custom programs
- Cooperate closely with academic programs in planning custom programs
- Book social and cultural components of study tours in cooperation with academic and logistics teams
- Prepare study tour leader/faculty materials and logistical information
- Handle administrative tasks, including contact with faculty, staff, and students regarding logistics, payments, and service-related issues
- Chaperone and assist faculty on custom program field studies
Requirements
- Fluency in English
- Strong communication skills
- Highly organized and able to multitask
- Service-minded with strong office administrative skills
- Flexible, open-minded, able to work under pressure, and positive attitude
- Detail-oriented, structured, and good at keeping deadlines
Benefits
- Fast-paced, dynamic, and international workplace
- Academic work environment with dedicated and engaged colleagues
- Opportunity to lead academic study tours
- Informal and enthusiastic environment with emphasis on cross-cultural understanding, teamwork, innovation, and adaptability
How to Apply
- Submit your CV and application letter (in English) as soon as possible
- Applications are reviewed on a rolling basis
- Start date: January 1, 2026
- Please mention in your application that you found the job at Jobindex
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